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ABOUT US | NEWSROOM | LIVING IN DEKALB | DOING BUSINESS WITH DEKALB | VISITING DEKALB
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  Pavilion Reservations
Recreation, Parks & Cultural Affairs
 
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layout graphic DeKalb County > Recreation, Parks & Cultural Affairs > Pavilion Reservations
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The Park and Recreation Departmental staff provides quality services for your picnic and leisure outing needs.  Please take the time to read the Park Rules and Guidelines before completing and submitting the form provided below.  We require at least 15 days notice of your planned event in order to process your request.  Thanks for your interest in our DeKalb County parks and please keep us in mind when planning your future leisure outings.

•  Small pavilions are $100.00 to reserve and accommodate up to 50
    people.
•  Large pavilions are $150.00 to reserve and accommodate up to 100
    people.
•  Out-of-county residents must add $30 to the listed prices.
•  Play Kit Reservation fee is $25.00.  (WORD)   (PDF)

Pavilions that are available to reserve:

Pavilion reservations can be made year round online, via phone at (404) 371-2902 or email.

    Name of Park / # of Pavilions available

  • Exchange Park / 1 large pavilion
  • Flat Shoals Park / 1 small pavilion
  • Lithonia Park / 1 large pavilion
  • Mason Mill Park / 1 large pavilion, 1 small pavilion
  • N.H. Scott Park / 1 large pavilion
  • Salem Park / 1 large pavilion
  • Shoal Creek II Park / 2 small pavilions
  • W. D. Thompson Park / 1 small pavilion
  • Wade Walker Park / 1 large, 4 small pavilions
Rules and General Guidelines
  • DeKalb County Park Rules and Ordinances

  • DeKalb County parks with pavilion(s) are available on a first come, first serve basis.  A pavilion reservation (permit) entitles the permit holder to exclusive use of the pavilion for those dates and time indicated on the permit.

  • Pavilion (may be reserved by anyone twenty-one years of age or older.  Reservations can be made online, or by calling Sylvia Williams at (404) 371-2902 or send an email.

  • All reserving parties are limited to one reservation per month, per shelter.  Reservation requests will be handled in the order that they are received.

  • Once the reserving party makes the selection, the site will be (tentatively) scheduled.

  • Payment is due 2 weeks from the confirmation date.

  • The Reservation Agreement and all applicable documents must be returned along with payment to the Park and Recreation Department by the specified due date in order to guarantee the reservation.

  • The reservation will be cancelled if the reservation application and agreement documents along with the fees are not received by the specified due date.

  • Applicants may not advertise the event on the radio or with fliers.

  • Alcohol is prohibited at a county park; applicant(s) may apply for a permit.

  • Selling and or charging admission is prohibited at a County park.

  • Electrical service may NOT be available at all shelter location.
  • Restrooms are only available at Exchange, Flat Shoals, Mason Mill and Wade Walker Park.
Refund Policy
    APPLICANT MUST NOTIFY THE RECREATION, PARKS & CULTURAL AFFAIRS DEPARTMENT IN WRITING OR BY EMAIL TEN (10) DAYS PRIOR TO THE SCHEDULED RESERVATION DATE IN ORDER TO RECEIVE A REFUND.

Picnic Reservation Request Form

(NOTE:  The Pavilion Reservations Terms and Conditions form is mandatory and should be completed upon arrival.)

To request a reservation for a pavilion, please complete and submit the form below.  Please read the provisions above carefully.  For more information or to reserve a pavilion by phone, call Sylvia Williams at (404) 371-2902 or send an email.  Required fields are marked with asterisks(*).

Contact Information
Full
Name *
Address *
City *
State *
Zip *
E-mail *
Phone *
Day *: 
 Cell:
Night: 
Fax: 
Secondary
Contact
Phone
Numbers
Day: 
Cell: 
Night: 
Fax: 
Event Information
Location
(Park)*
Event
Duration*
Start Date   Start Time
End Date   End Time
Total Attendance

Will your event include the following (check all that apply)?

Alcoholic Beverages Served
Amplified Music
Inflatable

Security Information
DeKalb County Parks and Recreation will determine the need for security at an event.  It is the responsibility of an applicant to pay for security.  Mark Bowman, Parks Security Coordinator, will secure officer(s) once the event is approved and all fees paid.

Special Vendor Permits
A permit must be obtained for vendors, (i.e. inflatable, food etc) alcohol, and open fields if applicable.  All vendors must provide a Certificate of Insurance in the amount of $1,000,000, and pay a vendor fee.

Provider
Type of Permit
Contact
Phone

Hold Harmless Clause
The County shall not be liable to user’s employees, agents, invitees, licensee, visitors, or to any other person for injury to person or damage to property on or about the leased premises caused by the negligence or misconduct of user, its agents, servant or employees, or of any other person entering upon the leased premises under express or implied invitation by user, or caused by the building improvements located on the leased premises becoming out of repair, or caused by leakage of gas, oil, water, smoke, or steam or by electricity emanating from the leased premises. Applicant agrees to indemnify and hold harmless the County from any loss, attorney’s fees, and expenses or claims arising out of any such damage or injury.

The applicant ensures compliance with the following:
  • The observance of applicable laws and ordinances;
  • Any stipulations or restrictions of the Park and Recreation Department
  • Any stipulations or restrictions by DeKalb County Police Services.
I have read and understand all terms and conditions.

 
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